|
|
A trip
from Chaos to Efficiency
Issam
Sultan, managing director of UK flight
support company FltCtrl. |
|
|
A Never Ending
Trip |
|
|
|
nlike any trip, the journey you take
to efficiency is a continuous one and will never end as there is always a
process or a workflow that can be improved. |
The only way to progress is to
continue to go forward nonetheless keep an eye on your rearview mirror to avoid
falling for the same mistakes again.
In the last five articles, I have
shared my experiences in our effort to become more efficient and following is a
quick recap of what we have covered. According to Merriam-Webster, efficiency
“is the ability to do something or produce something without wasting materials,
time, or energy." Based on this definition, and through trial and error, I have
devised a four-step process of creating a more favorable business:
Declutter:
- What:
Create a process of tidying up your office clutter so to keep things
organized in your workplace.
- How:
Dedicate a home for items in your workplace - then place items in their
dedicated home the moment they land on your desk.
- Why:
It creates clarity in your workplace allowing you to focus on essential
tasks and no more time wasted looking for things in a giant pile of unsorted
items.
Prioritize:
- What:
Define the order for dealing with a set of tasks.
- How:
Create a to-do list of all tasks to be done - go over it again and order the
list according to urgency, value, the effort needed and then set realistic
deadlines.
- Why:
Prioritization is an essential process to achieving efficiency by helping
you put away distractions and only focusing on what matters the most, your
top priorities!
Delegate:
- What:
Assign a task of your own to another person in your team.
- How:
Choose the right tasks to delegate, the right people to delegate to and
delegate in the right way by communicating precisely what needs to be done
and the results expected.
- Why:
By choosing to delegate, you get to make best possible use of your time and
in turn allow your team to grow and reach their potential.
Automate:
- What:
The process of digitally creating, collecting, storing, and processing
office data to do basic repetitive tasks.
- How:
A little planning and utilization of many readily available online solutions
and tools, managing most of your repetitive tasks can be simplified.
- Why:
Dealing with a lot of repetitive tasks can be overwhelming to a growing
company - so the introduction of automation can help reduce stress in the
workplace and increase efficiency within your organization.
Since we have already established
that there no such thing as a “Perfect Plan,” it's vital to continue to tweak
and improve your workflow based on your growing experience. Get your team
involved in the process of making decisions as you will be surprised how much
value an empowered team can add to your business.
It is important that you
experiment so you can find out what works best for your business. Do not be
afraid to make mistakes, as we can only progress by learning from the mistakes
you make.
Once again thank you for sticking
around and I welcome your feedback and ideas on how you can improve efficiency
in your business.
Previously: 'First
things First' | 'Declutter'
| 'Prioritize'
| 'Delegate'
| 'Automate'
|
www.fltctrl.com |
About the Author
Issam Sultan is the Managing
Director of FltCtrl Ltd
headquartered in London, UK.
Combined, the company’s team
of professionals, FltCtrl
has over 40 years of
aviation industry experience
and currently specialises in
developing aviation IT
solutions to the aviation
industry.
While working in the UAE
with flight support services firm RamJet Aviation Support for more
than 17 years, Issam became increasingly frustrated by the
complexity of the flight operations process – it was crying out to
be simplified. Aviation requires quick decision making and to do
this, one needs to have all the relevant information at their
fingertips. Team synchronicity is invaluable. From that seed, the
idea for FltCtrl was sown.
Using the latest technology,
FltCtrl has also started
Flock.aero, a Community
Driven Aviation Directory
that aims to give aircraft
operators and suppliers the
power to connect and succeed
in their business. At its
very core Flock is a
directory of all the
airports and suppliers
operating at these airports,
but more importantly it is a
platform where operators and
suppliers can connect and
find new opportunities to
improve their business
operations.
|
|
|
BlueSky Business Aviation News | 22nd February
2018 | Issue #452 |
|
|
|
|
|
|